Registration and accommodation

 

Registration

The participants’ registration fee includes attendance in the NSDS2016 scientific programme on 25–27 August, congress materials, coffee and lunch on the congress days as marked in the programme as well as the Welcome Reception on Wednesday, 24 August.

Congress registration:

by 22 June 2016

after 22 June 2016

Participant EUR 540 EUR 640
Participant 1 day Thu or Fri* EUR 300 EUR 350
Participant 1 day Sat* EUR 150 EUR 175

Social programme:

Participant

Speaker

Exhibitor
Acc. person

Welcome Reception included included included
Congress Dinner EUR 30 included EUR 80
Closing Dinner included included EUR 50

*The 1-day participants may attend the social programme events on the day of their participation.

Registration form (click on the link to access the form)

Methods of Payment

Please note that you may pay the registration fees by
1. credit card,
you will be forwarded from the registration form to PAYTRAIL for secure electronic payment.
2. If you wish to receive an official invoice, please fill in the invoice address on the registraton form (please note that we only send invoices to organisations, not to private persons). An invoicing charge of 15 eur will be added to official invoices.
3. You may also pay by bank transfer, please choose on the registration form the option "invoice in attachment" which will produce a simple invoice document for your reference to make a bank transfer.

Cancellation of registration

Cancellation of registration must be made in writing to the Congress Office before 25 July 2016. No fees will be refunded after this date. A processing fee of EUR 50 will be deducted from all refunds.

Accommodation

The Congress Office has reserved rooms for the NSDS 2016 congress participants at the Naantali Spa Hotel and at the Naantali Spa's Family Hotel. Please mark your hotel reservation on the congress registration form. Your reservation will be confirmed together with your participation. Note that the reservations will be made on “first come, first served” basis. Please note that the hotel quotas are valid until 22 June 2016. After that we cannot guarantee the availability of the hotel rooms, but will assist you in finding accommodation. Kindly inform the Congress Office of any changes in your accommodation reservation (congress-office@utu.fi). The hotel fee includes breakfast, service and VAT. Hotel guests may use the spa and gym without charge.
All hotel fees are payable directly to the hotel.

Please note: if you arrive after 18.00 o´clock the hotels require a credit card authorisation in advance (please see details below).

Naantali Spa Hotel
The unique seaside spa hotel provides high-quality services, gourmet restaurants, and award winning conference facilities. Rooms are stylishly decorated and comfortably furnished, and provide an ideal base from which to enjoy the hotel's many facilities and the area's wider attractions.

Single standard room EUR 135/night
Double standard room EUR 140/night


Naantali Spa's Family Hotel
The Family Hotel offers inexpensive hostel type of accommodation a stone's throw from the Spa Hotel. Two or three double rooms form an apartment where there is also a small kitchen, TV, and shower. Breakfast in the Spa hotel 16 eur/person/day.

Single room EUR 60/night
Double room EUR 60/night

Reservation conditions:
Reserved room will be held until 18.00 o'clock on the day of arrival. The hotel is entitled to give the room to another guest after 18.00 o'clock. If you plan to arrive after 18.00 o'clock, kindly send your credit card information through our Secured mail system to Congress Office to ensure that the room will be held until your arrival. You can fill in the information on the credit card authorisation form and attach it to the secured email. Note that the hotel will charge your card only in case of late cancellation or no-show. Note that the hotel will charge your card only in case of late cancellation or no-show.

Room cancellation:
A reserved room may be cancelled free of charge by 14 o'clock the day before arrival. The hotel has the right to charge the guests for cancellations made later than 14 o'clock the day before arrival or no-shows.

 

 

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